LTRHEAD3.TXT--Use SETUP.EXE to print these files, NOT WordPerfect! The L e t t e r h e a d K i t (DOS) V 3 . 1 =============================================== Letterheads, Faxes, Invoices, and Message Graphics Auto-Adds ZIP Bar Codes, Fill Label Pages, and More DOS version Requires WordPerfect 6.1, 6.0, 5.1, or 5.1+ (DOS versions) A Software Package from: Jerry Stern Science Translations P. O. Box 20234 Baltimore, MD 21284-0234 USA NOW ON THE WORLD WIDE WEB: http://www.execpc.com/scitrans _______ ____|__ | (R) --| | |------------------- | ____|__ | Association of | | |_| Shareware |__| o | Professionals -----| | |--------------------- |___|___| MEMBER All materials (C) Copyright 1992-96 Jerry Stern QUICK START is on page 3 THE LETTERHEAD KIT is a copyrighted program marketed as SHAREWARE. All rights are reserved. You may try out the program for up to 30 days for free. If you continue to use this program, you must pay a registration fee of $20.00. Purchasers receive an enhanced version of the main macro, sets of sample forms, reference card, newsletters announcing updates, and voice/FAX/email support. L E T T E R H E A D K I T ( D O S ) V. 3.1 2 TABLE OF CONTENTS ================= Quick Start . . . . . . . . . . . . . . . . . . . . . . . . . 3 DEFINITION OF SHAREWARE . . . . . . . . . . . . . . . . . . . 4 LIMITED WARRANTY . . . . . . . . . . . . . . . . . . . . 4 TRIAL USE LICENSE . . . . . . . . . . . . . . . . . . . 5 LIMITED DISTRIBUTION LICENSE . . . . . . . . . . . . . . 5 DESCRIPTION OF FILES . . . . . . . . . . . . . . . . . . 6 REGISTRATION . . . . . . . . . . . . . . . . . . . . . . 7 ASP Ombudsman . . . . . . . . . . . . . . . . . . . . . 7 Introduction . . . . . . . . . . . . . . . . . . . . . . . . 8 Installation . . . . . . . . . . . . . . . . . . . . . . 8 Running The Letterhead Kit . . . . . . . . . . . . . . . . . 10 The FORMS Group of Features . . . . . . . . . . . . . . . . . 10 Letter . . . . . . . . . . . . . . . . . . . . . . . . . 10 Forms . . . . . . . . . . . . . . . . . . . . . . . . . 11 Boilerplate . . . . . . . . . . . . . . . . . . . . . . 12 Personal . . . . . . . . . . . . . . . . . . . . . . . . 12 The GRAPHICS Group of Options . . . . . . . . . . . . . . . . 13 Money . . . . . . . . . . . . . . . . . . . . . . . . . 13 Cargo . . . . . . . . . . . . . . . . . . . . . . . . . 13 Office . . . . . . . . . . . . . . . . . . . . . . . . . 14 Signature . . . . . . . . . . . . . . . . . . . . . . . 14 Initials . . . . . . . . . . . . . . . . . . . . . . . . 14 The TOOLS Group of Features . . . . . . . . . . . . . . . . . 14 Total . . . . . . . . . . . . . . . . . . . . . . . . . 14 CardCopy . . . . . . . . . . . . . . . . . . . . . . . . 15 ZIP . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Customizing, Advanced Topics, and Special Features . . . . . 16 Other Drives--WP51 Only . . . . . . . . . . . . . . . . 16 Changing Options . . . . . . . . . . . . . . . . . . . . 16 Editing Equations as Text in WP 5.1 . . . . . . . . . . 18 UnInstallation . . . . . . . . . . . . . . . . . . . . . 19 Trouble-Shooter's Guide . . . . . . . . . . . . . . . . . . . 20 The Files are Missing. Did You Install? . . . . . . . . 20 Payment Graphics Print Badly . . . . . . . . . . . . . . 20 Forms Print Very Slowly . . . . . . . . . . . . . . . . 20 WordPerfect 5.1 Freezes . . . . . . . . . . . . . . . . 21 "I'm stuck!" . . . . . . . . . . . . . . . . . . . . . . 21 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 3 Quick Start =========== This version of The Letterhead Kit runs in WordPerfect/DOS only, versions 5.1, 5.1+, 6.0, and 6.1. There is another edition for WordPerfect for Windows--see PRODUCTS.TXT for more information. Reading this manual ON-SCREEN? Print it with the SETUP program, and NOT from WordPerfect. What is this? ------------- The Letterhead Kit provides letterheads, forms, and 30 message graphics, and adds them to your documents, along with either of two scanned signatures, and (WP61/60 only) CUSTOMIZES LETTERHEADS for you automatically, automating ZIP bar codes for USA addresses (including multiple addresses in mail merges), and creating full pages of labels or business cards with the CardCopy feature, Installation--WordPerfect 6.1 & 6.0/DOS --------------------------------------- Run the INSTALL.WPM macro from inside WordPerfect, and follow the instructions on-screen. Installation--WordPerfect 5.1+ & 5.1/DOS ---------------------------------------- From the DOS prompt, run the SETUP program, and follow the instructions on-screen. Getting Up and Running with The Letterhead Kit ---------------------------------------------- In any WP version, press Macro(Alt-F10), type LTR, and press Enter. In WP61 or 60, you may also press the hot key Alternate-L. Choose 1 or L to try out the main letterhead. WP51: Create your own letterhead. (Equation Editor hints are on page 18.) Make a backup copy of LETTER5.FRM, and save the new letterhead as c:\ltrhead\letter5.frm. Add the text <> where the date should print, and <> where the cursor should be positioned when LTR retrieves the form. All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 4 DEFINITION OF SHAREWARE ======================= Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and continue using it, you are legally required to register. With registration, you get anything from the simple right to continue using the software to an updated program with printed manual. Copyright laws apply to both Shareware and commercial software, and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware authors are accomplished programmers, just like commercial authors, and the programs are of comparable quality. (In both cases, there are good programs and bad ones!) The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the software, either to all and sundry or to a specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware. Shareware is a distribution method, not a type of software. You should find software that suits your needs and pocketbook, whether it's commercial or Shareware. The Shareware system makes fitting your needs easier, because you can try before you buy. And because the overhead is low, prices are low also. Shareware has the ultimate money-back guarantee--if you don't use the product, you don't pay for it. LIMITED WARRANTY THIS SOFTWARE AND MANUAL ARE PROVIDED FOR EVALUATION ONLY, ON AN "AS IS" BASIS. SCIENCE TRANSLATIONS DISCLAIMS ALL WARRANTIES RELATING TO THIS SOFTWARE, WHETHER EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. NEITHER SCIENCE TRANSLATIONS NOR ANYONE ELSE WHO HAS BEEN INVOLVED IN THE CREATION, PRODUCTION, OR DELIVERY OF THIS SOFTWARE SHALL BE LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE SUCH SOFTWARE, EVEN IF SCIENCE TRANSLATIONS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR CLAIMS. THE PERSON USING THE SOFTWARE BEARS ALL RISK AS TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE. This agreement shall be governed by the laws of the State of Maryland and shall inure to the benefit of Science Translations and any successors, administrators, heirs and assigns. Any action or proceeding brought by either party against the other arising out of or related to this agreement shall be brought only in a STATE or FEDERAL COURT of competent jurisdiction located in All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 5 Baltimore County, Maryland. The parties hereby consent to in personam jurisdiction of said courts. TRIAL USE LICENSE The Letterhead Kit is NOT a public domain program. It is copyrighted by Science Translations. This software and accompanying documentation are protected by United States Copyright law and also by International Treaty provisions. Science Translations grants you a limited license to use this software for evaluation purposes for a period not to exceed thirty days. If you continue using this software after the thirty-day evaluation period, you MUST make a registration payment to Science Translations. LIMITED DISTRIBUTION LICENSE INDIVIDUALS may distribute The Letterhead Kit to friends or associates, provided they charge no fees for this service, and they convey a complete and unaltered copy of the shareware version of this product. All other distribution is allowed only under the terms of the attached VENDINFO data record, which is hereby incorporated by reference. Any distribution satisfying all the distribution requirements expressed in that data record is hereby authorized. You may not distribute this product, modify it, or bundle it with other products except as specifically allowed therein. You may not use, copy, rent, lease, sell, modify, decompile, disassemble, otherwise reverse engineer, or transfer the licensed program except as provided in this agreement. Any such unauthorized use shall result in immediate and automatic termination of this license. Permission to distribute the The Letterhead Kit package is not transferable, assignable, saleable, or franchisable. Each vendor wishing to distribute the package must independently satisfy the terms of this limited distribution license. U.S. Government Information: Use, duplication, or disclosure by the U.S. Government of the computer software and documentation in this package shall be subject to the restricted rights applicable to commercial computer software as set forth in subdivision (b)(3)(ii) of the Rights in Technical Data and Computer Software clause at 252.227-7013 (DFARS 52.227-7013). The Contractor/ manufacturer is Science Translations, Box 20234, Baltimore, MD 21284-0234. Science Translations may revoke any permissions granted here, by notifying you in writing. All rights not expressly granted here are reserved to Science Translations. All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 6 You are encouraged to pass a copy of the unregistered version of The Letterhead Kit along to your friends for evaluation. Please encourage them to register their copy if they find that they can use it. All registered users will receive a copy of the latest version of The Letterhead Kit, an enhanced version of the The Letterhead Kit main macro, with bonus featues and addional forms and templates, discounted upgrades, newsletter announcements of upgrades and new products, and technical support for at least one year. Site Licenses, volume discounts, and additional INTERNATIONAL registration information are in the file PRODUCTS.TXT. Registrations, Site Licenses, and Permission to distribute are available from: Jerry Stern, Science Translations, P. O. Box 20234, Baltimore, MD 21284-0234 USA, Phone and FAX 410-661-2224. Site license information, international registration methods, and additional contact information, including on-line support, is in the file PRODUCTS.TXT. Vendor and BBS license terms, and suggested product descriptions, are in the file VENDINFO.DIZ. DESCRIPTION OF FILES -------------------- The shareware edition contains product information in the VENDINFO.DIZ file, including a list of al the files in this release of The Letterhead Kit for DOS. If any are missing or if the sizes and dates do not match that list, the package has been tampered with. Any additional files are not part of The Letterhead Kit. Registered users receive a current and complete copy. For more information, see these files: REGISTER.TXT Order form for registering The Letterhead Kit for DOS and other products. PRODUCTS.TXT Product information. Includes other wonderful products from Jerry Stern and Science Translations, including GRAPHCAT, BOOKBILD, the Letterhead Kit, each available for both DOS and Windows, and the Wood Clips collections of clip art. If you received your copy of The Letterhead Kit as a ZIP file, it should display this message while unzipping with PKZip 2.04g: Authentic files Verified #KET753 SCIENCE TRANSLATIONS TECHNICAL WRITING SERVICES All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 7 REGISTRATION ------------ The Letterhead Kit is available both as shareware, or "Try before you buy" software, and in registered form. You may copy the entire shareware edition and pass it on unchanged to other WordPerfect users. If you use the program for more than 30 days, you must register. Basic registration is $US 20., and a variety of payment types are listed in the files REGISTER.TXT and PRODUCTS.TXT, including Visa, MasterCard, and American Express. Send registrations to: Or Phone or FAX to: Jerry Stern 1-410-661-2224 Science Translations PO Box 20234 Add $2.00 Shipping Baltimore, Maryland 21284-0234 on all orders below $30. Maryland residents add 5 per cent sales tax. Registered users receive a selection the enhanced main macro with bonus features, additional forms and templates, a quick reference card showing all thirty message graphics, technical support for up to one year, and newsletter notification of upgrades, with discounted pricing for registered users. Support is by mail, FAX, or phone, at the same address and phone number used for registration, or via the SciTrans World Wide Web page on the Internet, located at http://www.execpc.com/scitrans, or on the SciTrans support conference on Genie--in the WordPerfect RT, Third-Party Support category, SciTrans topic. You may contact the author as Jerry.Stern on Genie, as 72144,1241 on Compuserve, or on the Internet as 72144.1241@compuserve.com. Look in the VENDINFO.DIZ file for support boards and additional contact info. Jerry Stern is a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to The ASP Ombudsman, at 545 Grover Road, Muskegon, MI 49442, or send a CompuServe message via CompuServe Mail to: ASP Ombudsman 70007,3536. WordPerfect is a registered trademark of Corel Corporation. All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 8 Introduction ============ WordPerfect can create letterheads, invoices, and fax cover sheets that look professionally printed. The table feature creates the boxes within the invoice form, and large print can be used in WP51 letterheads, even on printers without large fonts, by creating the large text with scalable fonts, the Equation Editor, or a graphics package. The macros and templates in this guide will allow you to create fax cover sheets on your new letterhead, or invoices and correspondence that include graphics designed to prompt your clients for quick payments, to guide shippers with delivery instructions, and to guide your office staff with informational messages. WordPerfect 6.1, 6.0, or 5.1? ----------------------------- Throughout this manual, when the keystrokes and procedures are the same for all WordPerfect versions, the steps will be listed only once. However, when the steps are different, you will see this: WP51: Do these steps in WordPerfect 5.1 or 5.1+ WP6: Or these in WordPerfect 6.0 OR 6.1 WP60: Or these in 6.0, but NOT in 6.1. This version of The Letterhead Kit was tested with the versions of WordPerfect listed below. If you wish to run it with a NEWER version of WordPerfect, and it doesn't run as this manual says it should, call for support--there will be either a fix or a new release, as needed, to fix any problems caused by new features. WordPerfect 5.1/DOS--all releases WordPerfect 5.1+/DOS--releases up to 3/21/94 WordPerfect 6.0--all releases, including 60a, 60b, 60c WordPerfect 6.1--all releases up to 8/3/95 Installation ------------ If you are reading these files on-screen, you may print them with the SETUP program. (Don't print them from WordPerfect--they are formatted with page breaks for printing from DOS.) From the DOS prompt, log to the directory holding The Letterhead Kit distribution files. Start the SETUP program by typing SETUP at the DOS prompt, and pressing Enter. The Letterhead Kit must be installed on your hard drive. There are two separate routines for installation in WP51 and WP6. All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 9 Installing the files--WP51 -------------------------- To install The Letterhead Kit macros, type "SETUP" and press Enter from the DOS prompt while logged to The Letterhead Kit distribution disk or directory. A screen of instructions will appear. You must tell the SETUP program what directory is being used to hold your WordPerfect program. For most users, this is c:\wp51. The SETUP program will 1) copy the macros to your macro directory, 2) rename LTR5.WPM to LTR.WPM, and 3) create a directory for your letterheads and forms. Once the SETUP program file finishes copying files, you are ready to start using The Letterhead Kit--go on to the next section. Installing the files--WP6 ------------------------- Start the INSTALL macro as your would any macro, by pressing Macro (Alt-F10), typing the drive and path to where the macro is now, and "install" and pressing Enter. For example, if the macro is on a floppy in drive A:, you would enter "a:\install" as the macro name. You must tell the INSTALL macro what directory is holding the files to copy. INSTALL will already know where you keep your macros, and will suggest a location for your forms. The INSTALL macro will 1) copy the macros to your macro directory, and 2) create a directory for your letterheads and forms. Once the macro finishes copying files, you are ready to start using The Letterhead Kit--go on to the next section. All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 10 Running The Letterhead Kit ========================== Once the macros, forms, and graphics have been installed, they may be run in several different ways. 1) You may run the LTR macro by pressing Macro (Alt-F10), typing "ltr" and pressing (Enter). The main menu of The Letterhead Kit will appear listing all The Letterhead Kit options. 2) You may run any macro from the pull-down menu. WP6: Choose Tools, Macro, Play, type the macro name, and press (Enter). WP51: Choose Tools, Macro, Execute, type the macro name, and press (Enter). If your pull-down menus are not turned on in WordPerfect 5.1, you can still use them by pressing EITHER the RIGHT mouse button, OR by holding down Alt and pressing the = key. 3) Press the shortcut key for The Letterhead Kit: Alt-L. 4) You can assign any macro to a Control key. See the WordPerfect manual, in the section on keyboard editing, for instructions. Important--To add the LTR macro to a keyboard, you must call it with another macro, and NOT retrieve it. For an example of how this should be done, look at Alt-E in the Macros keyboard shipped with WP, which calls the EDIT.WPM macro in WP51, or the EDITCODE.WPM macro in WP6. When you run the LTR macro, no matter which of the methods you have chosen for running the macro, the results will be the same. At any menu, you may exit the macro by pressing Exit (F7), or Cancel (F1 in WP51, or Esc in WP6). The FORMS Group of Features =========================== Letter Shortcut Key: L ------ From an empty document, choosing LETTER will retrieve the business letterhead, and add the date. In many cases, depending on the layout of your letterhead, the cursor will be on the top line of the screen, and no part of your form will be visible. Begin typing your letter, or you may move up the page with (Up Arrow) to examine your letterhead on-screen. All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 11 WP51 only: If the document is not empty, LETTER will automatically position the letterhead and date above the existing text. Forms Shortcut Key: F ----- The FORMS entry on the menu does more than just FAXes. Any form you like may be used on the FORMS menu. Here's how: WP61: Because The Letterhead Kit uses the template directory, users of WP61 will have many extra forms to choose from, including both the forms that are part of The Letterhead Kit, all of which have names starting with "LetterKit", and all the templates that shipped with WordPerfect 6.1. To create additional templates, design your form first, and then follow the directions in the WP61 manual and help files explaining how to create and edit templates. WP60: WordPerfect 6.0 doesn't have the template feature built-in, like 6.1 does, and that is a very good reason to upgrade to 6.1, but 6.0 does recognize templates as ordinary documents. The Letterhead Kit sets up the forms that come with it to include your name and address, and so provides some of the template features of 6.1 to users of 6.0, specifically the automatically customized letterheads. WP6x: In EITHER WP60 or WP61, save your forms in the template directory used by The Letterhead Kit. To confirm which directory that is, run the LTR macro, and choose the Help feature. The directories used by The Letterhead Kit will be listed at the bottom of the screen. (Registered version only!) To add more forms in WP6, design them as you would any other WP document, and then add a QuickMark (Bookmark) in the document where the cursor should appear when the file is retrieved, and add a date code (not text) where the date should appear--the LTR macro will convert the code to the current date as it retrieves the form. WP51: To add forms in WordPerfect 5.1: 1) Choose your forms. Some good forms for the menu are FAX cover sheets, purchase orders, estimates, log forms, and envelopes. The advantage of using an envelope here rather than in the WP Envelope macro is this: you can use any envelope format you wish, with no limitations, and you may add graphics, including logos, or possibly an image from the Cargo menu of shipping graphics. 2) Design your form. You may use the <> and <> text as described above to position your text. If you want the form on your letterhead, STOP, and see the BOILERPLATE option on page 12. All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 12 3) Save the form in your letterhead directory. The file name may be W5FORM01.FRM up through W5FORM20.FRM. (Up to 10 in registered edition.) 4) Retrieve the configuration file and name your form. See page 16 for editing instructions for the configuration files. Boilerplate (Registered Edition Only) Shortcut Key: B ----------- Boilerplate is any reusable portion of a document that is kept handy to insert into a current project as needed. Examples of boilerplate include paragraphs of standard information added to a letter, or a table pre-formatted for a particular purpose, or contract information. When you select the Boilerplate option, The Letterhead Kit will take you to a File Manager dialog box, displaying the boilerplate directory. To add any listed document to the current project AT THE CURSOR, move the highlight bar to the filename, and press Enter. I HIGHLY RECOMMEND that all regular users of this feature turn on the WordPerfect long document description features. Adding a long description to a document can help you to decipher, later on, just what a boilerplate document named "legal21.frm" contains. WP6: To display document descriptions in WP6, press List(F5), Enter, Sort/Setup(Shift-F1), 2) Display List Mode, 2) Descriptive Names and Types. Once you have activated the Descriptive Name feature it will be turned on in all WordPerfect dialog boxes for retrieving or inserting files. To ADD a description to a retrieved document, choose File, Summary, make an entry at the box labeled 'Descriptive Name', and save the document normally. WP51: To display document descriptions in WP51, press List Files (F5), Enter, 5) Switch Display Mode, 2)Long Display, and press Enter. Personal (Registered Edition Only) Shortcut Key: P -------- The 'Personal' option retrieves the second letterhead, and tells WordPerfect to begin the autofill process to place your personal information in the document. Use the second letterhead for personal letters, or for a second user of the same copy of WordPerfect. If you need more than two letterheads, store them in your template directory, and use the 'Forms' option to retrieve them. All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 13 The second letterhead is LTR02.WPT in WP6, located in your template directory, or PERSON5.FRM in WP51, in the ltrhead directory. You can change this file name and path if needed--see the configuration instructions on page 8. The GRAPHICS Group of Options ============================= To add a message graphic to an invoice, choose Money, Cargo, or Office, and select from the list of messages. The graphic will be added at the current cursor location. Money Shortcut Key: M ----- The 'Money' graphics are inserted at the insertion point in the current document when you choose the matching item. Select from these 'Money' message graphics: Thank you for your payment. Won't you send us your payment today? Your payment will be greatly appreciated. We want GOLD But a payment today would be great, too. A Partial Payment... would be appreciated. Is there any reason why your payment has not been made? Your time is running out... Please send your payment now. If your payment is in the mail, we thank you. Otherwise, would you send it today? FINAL NOTICE: If your payment is not received within ten days, action will be taken. We'll be glad to take your order by phone. Cargo Shortcut Key: C ----- The 'Cargo' graphics are inserted at the insertion point in the current document when you choose the matching item. Select from these 'Cargo' message graphics: Via Air Mail-Par Avion This End Up Magnetic Media--Do Not Bend First Class Mail Next Day Air Packing List Enclosed Parcel Post Photos--Do Not Bend Priority Mail Rush! All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 14 Office Shortcut Key: O ------ The 'Office' graphics are inserted at the insertion point in the current document when you choose the matching item. Select from these 'Office' message graphics: Confidential Draft--Revised on ___, by ___ Faxed on ___, to ___ For Your Information Gift Tag Good Idea O.K. by ___, on ___ O.K. to pay O.K. to pay on ___ Read and Forward Signature Shortcut Key: S --------- The Signature option adds the graphic named AUTOGRPH.WPG to the current document at the current cursor location. The sample AUTOGRPH.WPG and INFORMAL.WPG file included with The Letterhead Kit is of the most famous signature available--"made large so that the King can read it without his spectacles." You will probably choose to substitute your own scanned signatures. SCANNED LOGOS: Registered users may also choose to have their logo or signature scanned at 400 dots per inch and converted to WPG format. Enclose $10.00 additional for each logo or signature to be prepared. IMPORTANT: Include a clean copy of your logo, preferably shipped as a sandwich between two index cards. Use a non-textured white paper. For signatures, use a black fine- tip marker--NOT PENCIL! Initials (Registered Edition Only) Shortcut Key: I -------- The 'Initials' key retrieves the scanned signature stored in your 'ltrkit' directory as 'informal.wpg' and adds it to the current document at the insertion point. The height of the image can be adjusted--see the configuration instructions on page 16. The TOOLS Group of Features =========================== Total Shortcut Key: T ----- Another option, TOTAL, calculates the total for the lines entered on the bill. When you run the macro, it will find the table in your document, and recalculate all of the calculated values. You All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 15 may use Total in other tables as well, but if your document contains more than one table, you must position the cursor in the table before choosing the feature. If the cursor is not inside a table when the macro is started, it will recalculate the FIRST table in the document. You may edit the total box after calculation if you prefer a currency symbol or commas displayed as part of the total. CardCopy (WP6/Registered Edition Only) Shortcut Key: D -------- CardCopy is used to create full pages of labels or business cards, in any format you can fit on the label of your choice. CardCopy will help you add the label code, if needed, or copy the label enough times to fill a page. The 'CardCopy' option will do two different things depending on when you choose it. If you have NOT yet added a label code to your layout, CardCopy will remind you, and open WordPerfect's label selection dialog box. Select a label definition that matches your label or card stock, and The Letterhead Kit will return you to your document in page/view mode, so that you can see if your text fits on one label. Make any editing changes needed, and select the CardCopy option again. When you select CardCopy and The Letterhead Kit finds a label code in your document, it will ask you how many labels to create. The Letterhead Kit will fill as many labels as you request. If needed, hard page codes and an additional font code will be added to the end of your label format so that following labels are not affected by font choices in your original label design. ZIP (WP6/Registered Edition Only) Shortcut Key: Z --- The 'ZIP' feature searches for a USA-style ZIP code on the bottom line of your document, and then adds a PostNet bar code on a new line at the bottom of the page. If The Letterhead Kit detects that the current page is not the last page of the document, it will ask permission to add bar codes to all the remaining pages of the document. If The Letterhead Kit has trouble finding a ZIP code, usually because of extra formatting codes or non-number text below the ZIP code, it will stop on the problem page so that you can correct the address, if needed, or page down past it if the address is to a non-USA address. Once past the problem address, restart The Letterhead Kit, choose ZIP again, and the program will continue adding ZIP bar codes, beginning on the current page. All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 16 Customizing, Advanced Topics, and Special Features ================================================== Using a Pre-printed Letterhead ------------------------------ If your letterhead is already printed, you can still use The Letterhead Kit macros to help you use it. When you create your own version of the LETTER5.FRM or LTR01.WPT, place only these codes in it, in the order below. 1) If you are using a printer with multiple bins, add a Paper Size/Type code that will tell WordPerfect which bin to find your printed letterhead in. 2) A header or footer or page numbering code and a first page suppress code. These will add a second-page format to your letterhead. 3) (REQUIRED) An advance to position code. WP6: Press Format (Shift-F8), (7) Other, (6) Advance, (6) From Top of Page, and type the starting point on the page where the first line of text may be printed. Return to the document screen by clicking on OK or Close. WP51: Press Format (Shift-F8), (4) Other, (1) Advance, (6) Position, and type the starting point on the page where the first line of text may be printed. Add the text <> where the date should print, and <> where the cursor should be located when you first retrieve the form. Other Drives--WP51 Only ----------------------- If you choose to install The Letterhead Kit in some other directory than c:\ltrhead, and are running WordPerfect 5.1, you will need to run SETUP, and then manually edit the directory name in The Letterhead Kit's configuration macro, LTR5CFG.WPM. For instructions, see the section named, "Changing Options" Changing Options ---------------- You can change the height of the scanned signatures, the height of the message graphics, the letterhead directory name, and the titles of custom forms in the FAX menu. Here's how: CAUTION: any change in a WP macro, if done incorrectly, can cause unpredictable results when the macro is run. This causes no permanent damage, but can result in losing unsaved files and lots of time. Save all files before running newly All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 17 changed macros. Finally, ALWAYS edit a backup copy of the macro, and keep an original safe on another disk. WP51: Press Macro Define (Ctrl-F10), type LTR5CFG, and press (Enter). Choose (2) Edit. A file similar to this should appear, along with some comment lines: {ASSIGN}path~c:\ltrhead~ {ASSIGN}height~.7~ {;}signature height~ {ASSIGN}big~.9~ {;}message graphics height~ {ASSIGN}f01~Business Fax Cover Sheet~ You may edit the descriptions, path, and sizes as you like, but you must leave both tildes(~) in place. Do not use more than one line for any form's description, as displayed in the Macro Editor box. Press Exit (F7) when done. WP6: Open the file LTR6CFG.WPM, found in your macro directory. A file similar to this will appear, along with comments, and some macro commands. You may edit only the commands listed here: path="c:\ltrhead" height=.7i //signature height big=.9i You may edit the descriptions, path, and sizes as you like, but you must leave both quotation marks in place on the text items. Note that the two measurements do not use quotation marks. Do not use more than one line for any of the forms descriptions. Choose File, Save from the menu when done. All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 18 Editing Equations as Text in WP 5.1 ----------------------------------- Nearly all letterheads will benefit from the use of a reasonably oversized typeface. In WordPerfect 6, everyone can use the built- in scalable fonts to create large lettering. In WP 5.1, however, not all users will have a printer or add-on font package that provides scalable fonts. For WP5.1 users who have no other way to create a large typeface, WordPerfect can print large print in two additional ways: The typeface may be imported as a graphic from DrawPerfect, which works reasonably well, or the typeface may be created in the Equation Editor, which can print any text needed in any size. The sample letterheads provided with The Letterhead Kit for DOS use the Equation Editor to provide large text. In most ways, using the Equation Editor to provide text for a letterhead, or for a newsletter headline, is no different than using it for mathematics. However, the tips below should help adapt the editor to our simpler uses. 1) To edit an equation, press Graphics (Alt-F9), (6) Equation, (2) Edit, type the equation number (or accept the default), and press (Enter). Press (9) Edit to enter the Equation Editor. In the bottom box, edit the text as you would edit normal text. Changes that you make will not show in the equation display box until you press Screen (Ctrl-F3) to redraw the equation. When you are finished making changes, press Exit (F7) twice to return to the document screen. For more help, enter the Equation Editor as above, and then press Help (F3). (The Equation Editor help screen cannot be reached from outside the editor.) 2) The Equation Editor, by default, uses italics for everything. To print any text in a normal typeface, enclose the text in brackets, and place "func" before it, like this: func{This text will print in a normal typeface.} 3) Spaces between words will not appear as spaces in the equation. The example above will print as "Thistextwillprint..." Replace all full size spaces with tildes, like this: func{This~text~will~be~properly~spaced.} 4) Half-size spaces are available. Some spaces using the tilde will be too large, so replace tildes as needed with the reverse single quote: func{1234`Half`Spaced~Avenue} 5) Some words represent mathematical commands or symbols, and will not normally print as text. Any word listed in the right-side box on the Equation Editor screen has a symbol All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 19 attached, but here are the words and characters most likely to cause problems in normal text: and not or to from over # & Precede those words with a reverse backslash to tell the Equation Editor to print the word instead of the symbol. "Wilma & Betty's Over & Under Weavers, Inc." would become: func{Wilma~\&~Betty's~\Over~\&~Under~Weavers,~Inc.} 6) The size of text is set by pressing Setup (Shift-F1) from within the Equation Editor, and then choosing (2) Graphical Font Size, (2) Set Point Size, typing the size in points, and pressing (Enter) to return to the Equation Editor. One point equals 1/72" of an inch, and normal text ranges from 10 to 12 points. Try using 18 to 24 point text as a starting point for your letterhead. Normally, all the text within the equation will use the same point size. However, in releases of WordPerfect dated 12/31/90 and later, the new SCALESYM command will allow portions of an equation to be made larger or smaller. Here is the description of the new command, from the WordPerfect Corp. Enhancements disk: Equations, Command Syntax (12/31/90) The SCALESYM command has been added to the Equation Editor. The syntax is SCALESYM n symbol, where n is the percentage of the normal size of the symbol. For example, to make the integral sign 300% larger, type SCALESYM 300 int. UnInstallation -------------- The Letterhead Kit makes NO changes in ANY WordPerfect files. To completely remove The Letterhead Kit 3.1 from your computer, follow these steps: WP51: Delete the files LTR.WPM, ALTL.WPM and LTR5CFG.WPM from your macro directory. Delete the directory c:\ltrhead, and any subdirectories within it, usually c:\ltrhead\boiler. WP60: Delete the files LTR.WPM, ALTL.WPM, and LTR6CFG.WPM from your macro directory. Delete the TEMPLATE directory, usually c:\wp60\template, and any subdirectories within it, usually LTRKIT and BOILER. WP61: Delete the files LTR.WPM, ALTL.WPM, and LTR6CFG.WPM from your macro directory. Look inside your TEMPLATE directory, and delete the LTRKIT and BOILER subdirectories and their contents. INSIDE the TEMPLATE directory, delete LTR01.WPT to LTR07.WPT, and all files dated May 1, 1996, and time-stamped either 3:10 AM or 3:10 PM, and all files whose long descriptions begin with "LetterKit". All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 20 Trouble-Shooter's Guide ======================= These hints and explanations should generally not be needed, but browsing through them may save you time and improve your results. The Files are Missing. Did You Install? --------------------------------------- Check the location of the files copied from the distribution disk. The .FRM files and .WPG files must be in the c:\ltrhead directory unless installed somewhere else using the instructions on page 16, and the .WPM files must be in the macro directory. See the details beginning on page 8. Payment Graphics Print Badly ---------------------------- Check the Graphics Quality setting on the print menu. The default setting is medium. Try using high quality instead. You may set the graphics quality as you print each document, or you may reset the default setting to high in the setup menu. WP51: Press Setup (Shift F1), (4) Initial Settings, (8) Print Options, (3) Graphics Quality, (4) High, Exit (F7). WP6: Press Print (Shift-F7), Setup (Shift-F1), (4) Graphics Quality, choose High, and press Exit (F7) twice to return to the editing screen. Forms Print Very Slowly ----------------------- Tables, scalable fonts, and graphics are printed on most printers as a series of dots. Every dot's position must be calculated by WordPerfect. This takes time, but there are some things you can do to speed up the process. The graphics quality setting slows down printing if set to High (see above). You may decide to compromise, and use Medium, but it's not recommended for business correspondence. Instead, try these solutions: Try the Print to Hardware Port option. This option will not work with networks, some serial printers, or font packages that replace the WP printer driver. WP6: Press Print (Shift-F7), (S) Select, (E) Edit, and add a check in the box marked Print to Hardware Port. Click on OK and Close to return to the document screen. WP51: In releases dated 6/29/90 and later. (Press Help (F3) to find your release date at the top right corner of the screen. Press (Enter) to exit help.) From the document screen, press All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 21 Print (Shift F7), (S) Select, (E) Edit, (7) Print to Hardware Port, (1) Yes, and Exit (F7) three times to return to the document screen. WordPerfect 5.1 Freezes During Page Preview or Spell Check ---------------------------------------------------------- These problems are not caused by the letterhead forms or macros. Versions of WordPerfect 5.1 dated through March 1990 had confirmed problems with these functions. If your WP release date is earlier than 6/29/90, we strongly recommend upgrading to WordPerfect 6.1, if your hardware can handle it. "I'm stuck!" ------------ "I need a custom template and some forms, and I've gotten far enough to know that I've reached my limits!" Besides software add-ons for WordPerfect, Science Translations Software Services also provides these products & services: Custom Programming Desktop Publishing Technical Editing Logo & Signature Scanning Consulting Hardware & Software Sales and Configuration All Rights Reserved (C)Copyright 1992-96 Jerry Stern L E T T E R H E A D K I T ( D O S ) V. 3.1 22 Index ===== ASP . . . . . . . . . . . . . . 7 autogrph.wpg . . . . . . . . . 14 bar code . . . . . . . . . . . 15 bill . . . . . . . . . . . . . 14 boilerplate . . . . . . . 11, 12 bonus . . . . . . . . . . . 6, 7 CardCopy . . . . . . . . . . 3, 15 cargo . . . . . . . . . . 11, 13 Corel . . . . . . . . . . . . . 7 equation editor . . 3, 8, 18, 19 fax . . . . . 1, 6-8, 11, 16, 17 font . . . . . . . . . . 15, 18-20 initials . . . . . . . . . . . 14 International . . . . . . . 5, 6 invoice . . . . . . . . . . 8, 13 labels . . . . . . . . . . . 3, 15 letter . . . . . . . . . . . 10-12 money . . . . . . . . . . . 4, 13 office . . . . . . . . . 8, 13, 14 ombudsman . . . . . . . . . . . 7 paper size/type . . . . . . . 16 PKZip . . . . . . . . . . . . . 6 purchase . . . . . . . . . . . 11 registration . . . . . . . 1, 4-7 scanned logos . . . . . . . . 14 SETUP.EXE . . . . . . . . . . . 1 shareware . . . . . . . . 1, 4-7 signature . . . . . . 14, 17, 21 support. . . . . . . . . . . . . 1 table . . . . . 2, 8, 12, 14, 15 tips . . . . . . . . . . . . . 18 VENDINFO.DIZ . . . . . . . . 6, 7 Wood Clips . . . . . . . . . . . 6 WPG . . . . . . . . . . . 14, 20 WWW . . . . . . . . . . . . 1, 7 ZIP . . . . . . . . . 1, 3, 6, 15 All Rights Reserved (C)Copyright 1992-96 Jerry Stern